Convention Showcase
Convention Showcase FAQs
- When is the Convention Showcase?
- What is the purpose of the Convention Showcase?
- What is the theme of the Convention Showcase?
- What happens at the Convention Showcase?
- What kinds of activities should we be planning?
- What about giveaways and food?
- Can we request more than one table?
- What are the table display guidelines?
- Will there be access to wireless Internet?
- Can I ship Convention Showcase items ahead of time?
- How do I reserve a table for the Convention Showcase?
- What are the Sustainability Guidelines for the Convention Showcase?
When is the Convention Showcase?
The Convention Showcase will take place on Monday, March 26 from 6:30pm to 8:00pm in the Kentucky International Convention Center Exhibit Hall.
What is the purpose of the Convention Showcase?
The purpose of the Convention Showcase is to provide an opportunity for association entities like Commissions, Standing Committees, State and International Divisions, and Task Forces to highlight their contributions to the association and to the field, while also highlighting opportunities for member involvement.
What is the theme of the Convention Showcase?
The theme is Create Possibilities; we encourage you to show the many possible ways attendees can get involved with your group.
What happens at the Convention Showcase?
Each ACPA entity (Commission, Standing Committee, State and International Division, or Task Force) will host a table at the Convention Showcase. Fun activities are planned at each table to introduce convention attendees to each of the organizations.
Groups often offer literature about the purpose of that organization. Groups are encouraged to offer some way for attendees to indicate interest in their organization– consider a sign-up sheet, or a business card drop-off. Groups offering prizes or giveaways are asked to follow the Convention Showcase’s sustainability guidelines.
What kinds of activities should we be planning?
Many groups use the Convention Showcase theme to plan their activities. Seek the advice of colleagues – get creative! Groups will plan games or trivia contests and offer prizes.
Some groups have organized raffles. Activities should be brief and fun – the intent is to engage attendees in conversation about what your entity does and how they may get involved.
A note about raffles: If you plan to facilitate a raffle, please collect attendees’ information so that you may follow-up with them post-Showcase. We will not be able to make announcements at the Showcase.
Groups are asked not to plan “loud” activities as to not disturb those around you.
What about giveaways and food?
Giveaways are discouraged. If groups choose to offer a giveaway, we ask that items are practical. All giveaways should meet the suggested Sustainability Guidelines.
Groups are asked not to give away food, candy, beverages or gum. Stickers should also be avoided; however, name badge stickers are permissible.
Can we request more than one table?
Due to space restrictions in the Kentucky International Convention Center, only one table will be available for each group.
What are the table display guidelines?
- You will be provided with one folding table measuring approximately 6 feet or 1.83 meters.
- Displays should be kept to the table area, and not disrupt walkways.
- Two chairs will be provided for each table.
- Display items must be free standing—no items may be taped or stapled to walls or carpet.
- Helium-filled balloons are not permitted.
- You will not have access to electricity.
- Groups are asked not to use items involving water, sand, or dirt.
- No music or other sound effects that could potentially disrupt other displays.
Will there be access to wireless Internet?
There will not be access to a wireless signal in the Kentucky International Convention Center Exhibit Hall.
Can I ship Convention Showcase items ahead of time?
Groups wishing to send items ahead of time must send packages directly to the hotel where the group’s representative is staying. Please contact your hotel for details.
How do I reserve a table for the Convention Showcase?
If you would like to reserve a table for the Convention Showcase please click here. All table requests need to be submitted by Friday, December 23, 2011.
What are the Sustainability Guidelines for the Convention Showcase?
The 2012 Convention Team is supporting the sustainability efforts of ACPA by assessing how best to reduce the Convention’s negative impact on the environment, economy, and social health. As a result, one of our goals is to make this a sustainable Convention Showcase. The goals of our tables should be to make connections with each other while gaining new members into our individual groups. This is done through networking face-to-face and directing people to Web sites. The core purpose of the Convention Showcase is to communicate with the membership of ACPA.
When preparing your materials for the Convention Showcase, please consider the following:
- Consider if the materials you have used in the past have had the intended impact on the ACPA membership.
- If you distribute paper materials, reduce the item’s impact by printing on 100% post-consumer recycled paper or paper certified by the Forest Stewardship Council (FSC), use both sides of the paper, or decrease the size of the paper used.
- If you intend to give items away at the Convention Showcase, please consider limiting your items and when purchasing items, consider their purpose, and be conscious of the materials and labor used in creating the product. We highly encourage you to really think about whether or not you should give anything away. More than likely, many items get thrown away because people decide they can’t travel with all the items they picked up; or they question, “do I really need this?” and all those items end up being thrown away.
For additional information, please contact:
|
Susan Sullivan |
Dave Zamansky |
