ACPA 2012 Annual Convention
march 24–28 • kentucky international convention center
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Exhibitor and Sponsor FAQs

Frequently asked questions for corporate partners, exhibitors, and sponsors.

Questions

1. When is the ACPA Annual Convention and where will it be held in 2012 and 2013?

The ACPA 2012 Louisville Annual Convention will be held March 24-28, 2012 at the Kentucky International Convention Center in Louisville, Kentucky U.S.A.

The ACPA 2013 Las Vegas Annual Convention will be held March 4-8, 2013 at the Paris, Bally’s, and Planet Hollywood hotels in Las Vegas, Nevada, U.S.A. The 2013 convention will be co-located with NIRSA, the National Intramural-Recreational Sports Association.

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2. When can exhibitors move into the convention center?

Exhibitor registration and move-in dates and times are:

Saturday, March 24, 20121 2:00pm-5:00pm
Sunday, March 25, 2012 9:00am-2:00pm

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3. How can I choose and be notified of my booth space?

ACPA’s online floor plan for exhibitors will display booth space availability and will allow you to personally select your ideal booth location. The online tool allows you to pay for your booth and register additional representatives through a secure, online server. Booths are available on a first-come, first-serve basis; for the best selection, register early! Once you have submitted payment, you will receive an e-mail confirmation of your booth location and will receive follow-up correspondence from Kristan Cilente Skendall, ACPA Assistant Director, Career Services & Strategic Partnerships.

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4. What is included with my booth purchase?

For each 10’x10’ booth purchased, you will receive:

  • Two complimentary convention registration passes with full access to the convention programs, speakers, and networking receptions (an $850 value). Non-profit organizations will receive one complimentary registration pass (a $425 value).
  • Draped 8’ back wall and 3’ sidewalls
  • One draped 6’ table and two chairs
  • Booth identification sign
  • Pre- and post-attendee list with name, title, and institution (excluding contact information)
  • 24-hour security
  • Listing on the convention Web site with booth information and a link to your organization’s Web site
  • Listing in the convention program book if you register by January 10, 2012
  • Convention Showcase hosted in the exhibit hall (Monday night)

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5. Can I add additional representatives to my booth?

You are welcome to bring as many representatives as you like, but please remember that your booth fee covers the cost of two (2) convention registrations for a for-profit organization and the cost of one (1) convention registration for a non-profit organization. Additional representatives can register for $175.00 per person and all representatives MUST be registered for the annual convention.

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6. Is the exhibit hall carpeted?

The exhibit hall aisles and walkways will be carpeted; however, exhibitors wanting a carpeted booth are responsible for carpeting their own exhibit space. Costs for carpeting are available in the Shepard Exposition Show Kit, which will be available in January, 2012.

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7. When will the show kit be available?

The show kit will be e-mailed with complete shipping information and additional show services in mid-January, 2012.

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8. Are there going to be special events in the exhibit area?

Yes. The Convention Showcase will be hosted in the exhibit area on Monday night from 6:30pm-8:00pm. This event is for all of the ACPA attendees and features food and entertainment. This fun-filled event is a wonderful opportunity to engage with convention participants.

Additionally, there will be a coffee break hosted in the exhibit hall with no other programming scheduled. This one hour of dedicated time in the exhibit hall is sure to draw a crowd!

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9. Does my organization have to be a member of ACPA?

No, but it is strongly encouraged that all exhibitors become organizational members (PDF). As a member, you have access to ACPA all year-long, including its expanded contact opportunities to maximize your booth investment and voting privileges in the association.

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10. Does my organization have to be an ACPA Corporate Partner to submit a program proposal for one of the Corporate Educational Program opportunities?

Yes, and we strongly encourage all organizations to become an ACPA Corporate Partner. Partner packages begin at the bronze level of $3,500 and all of our partner packages include a complimentary exhibit booth, two (2) convention registrations, and a contact list of attendees. This opportunity is the best way to deliver an informative message to our association members and convention attendees who are prepared to help you achieve business results.

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11. What are the convention hotels and do I make my own reservation?

You will be responsible for coordinating your own lodging accommodations. You will receive a special link in your ACPA registration confirmation to give you access to the best hotel rates. Beware of scams from third-party room block organizations. Should you receive a phone call or e-mail from anyone attempting to book your ACPA hotel room, contact Kristan Cilente Skendall immediately.

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12. What are the Terms and Conditions of my agreement to be an exhibitor?

Exhibitor terms and conditions can be viewed here.

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13. Can I bring stickers as a give-away?

The Kentucky International Convention Center does not allow large stickers to be distributed in the exhibit hall. For more information, click here.

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For more information, contact:

Sandra Emerick, Ed.D., Convention Exhibits & Sponsors Chair
Chief Student Affairs Officer, Northeast Ohio Medical University (NEOMED)
(330) 325-6759

Kristan Cilente Skendall, Assistant Director, Career Services & Strategic Partnerships
ACPA-College Student Educators International
(202) 835-2272 x603

Welcome

ACPA Advantage

Corporate Partners, Annual Convention Sponsors, and Exhibitors

Corporate Partner Program

Online Floor Plan

Exhibitor Registration Information

Program Book Advertising Opportunities (PDF)

Exhibitor Schedule

Exhibitor and Sponsor FAQs

Policy on Corporate Relations