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Frequently Asked Questions For Exhibitors and Sponsors

Questions

Where is the Annual Convention and what are the dates?
When is the move in date and times for exhibitors?
What are the convention hotels and do I make my own reservations?
What comes with my booth?
Is the exhibit hall floor carpeted?
When will the show kit be available?
Can we have more than two representatives in our booth?
How will I be notified of my booth space?
Are there going to be special events in the exhibit area?
How do I submit the application?

Answers

Q. Where is the Annual Convention and what are the dates?
A. The conference will be at the Gaylord National hotel in Metropolitan Washington, DC and will be March 28th – April 1, 2009

Q. When is the move in date and times for exhibitors?
A. Exhibitor registration and move in starts on Saturday March 28th, TBD

Q. What are the convention hotels and do I make my own reservations?
A. You are responsible for making your own reservations; you can use the convention code to get the hotel convention rates as long as rooms are available. The convention hotel is the Gaylord National. The address and contact information can be found on the Hotel & Travel section. Hotel rates are also posted there.

Q. What comes with my booth?
A. Each booth is 10'x10' and comes with one 6' draped table and two chairs, booth identification sign, draped 8' back wall and 3' sidewalls.

Q. Is the exhibit hall floor carpeted?
A. No.

Q. When will the show kit be available?
A. We have retained Shepard exposition services as our show decorator and they will be emailing complete information for additional show services and shipping in January 2009.

Q. Can we have more than two representatives in our booth?
A. Yes. Your booth fees cover the cost of two convention registrations. Each additional person will cost US $150.

Q. How will I be notified of my booth space?
A. Once your application is received, we will confirm your space by e-mail. We base your location on the availability of your choice(s). Locations are assigned on a first-come, first-assigned basis.

Q. Are there going to be special events in the exhibit area?
A. Yes. Events include: a corporate education exhibition, a reception for Senior Student Affairs Officers, refreshment breaks, and exhibitor prizes and giveaways. You can also view the Exhibition Schedule for more information.

Q. How do I submit the application?
A. You must fax the application in to ACPA at 1 202 296 3286, attn: Director of Corporate Relations.

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